To ensure smooth functioning of the GM Works Office by managing administrative coordination, documentation, communication flow, and timely execution of office-related matters.

Job Description

In this role, you will be responsible for:

• Arranging meetings and ensuring availability of required materials, facilities, and participants.
• Preparing and circulating minutes of meetings in a timely manner.
• Drafting official letters, correspondence, and communications with relevant stakeholders.
• Monitoring daily, weekly, fortnightly, and monthly reports submitted to the GM Office and initiating follow-ups as directed.
• Maintaining domestic and industrial water records along with complete correspondence with government departments.
• Handling incoming calls for the Director & GM Office, screening calls, and recording messages when required.
• Coordinating with the Admin Department for submission and processing of medical bills and monthly reporting to senior management.
• Preparing departments for internal audits and ensuring submission of clearance/discrepancy reports the next working day after audit completion.
• Receiving guests and visitors, determining purpose of visit, and arranging meetings with concerned personnel when needed.
• Managing travel, accommodation, and logistics for GM Works and official guests.
• Coordinating with Head Office and all project/works sites on behalf of GM Works.
• Ensuring timely submission of monthly summaries, including incident reports by the 5th of each month.
• Performing any additional tasks assigned by GM Works management.

Qualification & Experience

• Bachelor’s or Master’s degree
• 2 to 4 years of relevant experience in a similar administrative/secretarial role

Skills & Requirements

• Excellent verbal and written communication skills
• Strong interpersonal and coordination abilities
• Effective time management with the ability to meet strict deadlines
• Strong analytical and problem-solving skills
• Proficiency in MS Office (Word, Excel, PowerPoint) and Outlook

🔎 Source: Official Careers Portal
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