Insignia is seeking a detail-oriented Payroll Specialist to manage end-to-end payroll operations for both Head Office and Retail employees. The ideal candidate will ensure accurate payroll processing, statutory compliance, employee benefits administration, and timely resolution of payroll-related matters while maintaining the highest level of confidentiality and accuracy.

Key Responsibilities

Payroll Management

• Process monthly payroll for Head Office and Retail employees.
• Ensure accurate calculation of salaries, allowances, deductions, incentives, and retail sales-based compensation.
• Deliver payroll accurately and within defined timelines.

Employee Benefits Administration

• Manage EOBI and PESSI compliance.
• Process employee medical claims and reimbursements.
• Administer fuel cards and other employee allowances.
• Ensure timely payment of employee benefits and reimbursements.

Final Settlement Processing

• Handle complete employee final settlements.
• Prepare settlement documents for audits.
• Process post-audit adjustments and ensure timely release of final dues.

Compliance & Reporting

• Ensure payroll activities comply with labor laws and company policies.
• Coordinate with Finance and Internal Audit teams for payroll validation and reporting.
• Maintain accurate payroll records to support internal and external audits.

Attendance & Payroll Deductions

• Manage Head Office attendance records.
• Process leave deductions and absenteeism adjustments accurately.
• Resolve attendance-related discrepancies with relevant departments.

Employee Support

• Respond to payroll-related queries and concerns.
• Provide clear guidance on salary, deductions, and employee benefits.
• Maintain professionalism and confidentiality while handling employee information.

Systems & Data Management

• Utilize ERP, HRIS, and payroll systems for payroll processing and reporting.
• Coordinate with IT teams and external system providers to resolve payroll system issues.
• Generate payroll reports and maintain accurate employee records.

Eligibility Criteria

Education

• Bachelor's degree or MBA (HR or a related field preferred).

Experience

• 2–5 years of experience in payroll processing or HR operations.
• Hands-on experience with payroll software and statutory compliance, including labor laws, taxation, EOBI, PESSI, and social security regulations.

Required Skills

Technical Skills

• Payroll processing and reconciliation
• Payroll software / HRIS proficiency
• Advanced Microsoft Excel skills
• Knowledge of tax deductions and statutory compliance
• Payroll reporting and documentation

Soft Skills

• Strong attention to detail
• Analytical and problem-solving abilities
• Excellent communication skills
• Confidentiality and integrity
• Time management and organizational skills

Why Join Insignia?

• Professional and collaborative work environment
• Opportunity to work with modern HR and payroll systems
• Career growth and development opportunities
• Exposure to payroll compliance and employee benefits management

🔎 Source: Official Careers Portal
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